Manual Of Me

Welcome to this friendly guide on how to collaborate effectively with me. While it's comprehensive, it's not exhaustive— I'm always open to discussion and adaptation.

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Introduction & Caveats

Think of it as a user-friendly guide for understanding how I work best. Remember, everyone is unique, so while these tips apply well to me, always feel free to ask if something isn't clear.

Disclaimer: This manual represents my preferences and habits. What works well for me might not always work for you or apply universally.

I believe in transparency and direct communication, which is why I'm sharing these insights.

Language & Communication Background

• Native German (from North Rhine-Westphalia).
• Fluent in English, though occasionally my idioms or cultural references may not land perfectly. Please ask if anything is unclear.
• I appreciate quick reviews of critical documents to ensure clarity.

Values & Communication Style

• My humor is typically dry and sometimes dark, always focused on absurdities or situations—never targeted at people or their identities.
• I consciously ensure my humor remains inclusive and respectful. If it ever misses the mark, let me know right away.
• Working in international environments means my expressions might not come always across as intended—please ask for clarification if something seems off or makes you uncomfortable.
• I have zero tolerance for bigotry or discrimination and will actively address any inappropriate behaviors I observe.
• I believe in actively supporting and protecting colleagues who face unfair treatment.

How To Communicate With Me

• I prefer instant messaging/chat for most communications, with the understanding that it's asynchronous.
• Being based in Germany/The Netherlands (CET/CEST), my "being available" hours might not align with yours—please be timezone-aware.
• Before scheduling meetings, consider if the matter could be handled via email or chat.
• If something is truly urgent, call me—I'll answer if I'm available and willing.
• No "hello" messages—please get straight to the point.
• Don't ask to ask, just ask.
• Use specific dates for deadlines (e.g., "by Thursday, Feb 22") rather than vague terms like "next week".
• Include all relevant information in your initial message.
• For email communication, be specific and precise with clear requirements and deadlines.
• No "Need to chat" messages.
• When meetings are necessary:
  • Schedule during core working hours, avoiding evenings.
  • Include clear agendas and expected outcomes.
  • Respect everyone's time by being prepared and focused.
  • Follow up with written summaries for important decisions or action items.
  • I encourage using "smart minutes" in meetings, especially ones with an LLM behind them that can be queried for more context or information from the transcript—including 1:1s.

Working Style Characteristics

• I balance a detail-oriented approach with practical outcomes. While I strive for excellence, I recognize when work is "good enough."
• Highly engaging tasks bring out intense focus and detailed results; less interesting tasks might require additional structure.
• I handle stressful situations calmly and effectively, focusing clearly on solutions.
• I enjoy solving problems, even if they extend beyond my direct responsibilities.
• The quality and speed of my work often correlate with how meaningful or interesting I find the task.

Environment & Work Preferences

• I'm comfortable switching between collaborative environments and focused solo work.
• I appreciate uninterrupted periods to tackle detailed or complex tasks.
• Administrative tasks and non-core work aren't my favorite and can be challenging to focus on. Gentle reminders help keep me on track.
• Friendly nudges are welcome if you notice a missed message or follow-up.

How You Can Help Me Succeed

• Provide sufficient uninterrupted time for complex projects.
• Keep administrative tasks minimal to help maintain my productivity.
• Involve me in brainstorming and problem-solving, as these activities motivate me.
• Allow me to work on technical challenges that interest me.
• Offer autonomy on projects I feel passionate about.
• For tight deadlines, help break tasks into manageable steps with brief check-ins.
• Check in if I become unusually quiet—I might appreciate some support or guidance.

What People Might Misunderstand About Me

• My communication style can very blunt and direct—it could be misunderstood as anger or frustration (it isn't).
• I have strong beliefs about data privacy and protection, technical quality, and professional ethics.
• While I hold strong opinions, I'm open to discussion and different perspectives when backed by sound reasoning.

Feedback Preferences

• I appreciate direct, constructive feedback that is specific and actionable.
• For significant feedback, I prefer receiving it during scheduled one-on-ones rather than impromptu conversations.
• If something isn't working, I'd rather know sooner than later so I can adjust course.
• For technical feedback, I value detailed explanations and clear reasoning behind suggestions.
• When providing feedback about my work:
  • Focus on specific behaviors or outcomes rather than general statements.
  • Provide examples where possible.
  • Suggest clear paths for improvement.
  • Be direct but professional—I can handle constructive criticism.
• For collaborative projects, I welcome ongoing feedback to ensure we're aligned with expectations and goals.

Conflict Resolution

• I strongly prefer direct, person-to-person communication for addressing issues or misunderstandings.
• Don't talk about people behind their backs—address concerns directly with the person involved.
• I'm open to feedback and clarification about my communication style.
• Give direct feedback if my humor or communication style ever causes discomfort.